How Inteligise Saves 80% of Document Prep Time with SignWell's E-Signature Solution

OVERVIEW

INDUSTRY:

Land Surveying and Artificial Intelligence

CUSTOMER PROFILE:

Inteligise, founded by Joseph Tadros, is a forward-thinking startup based in Alberta, Canada. The company is revolutionizing the land surveying industry by integrating artificial intelligence (AI) to reduce inefficiencies, eliminate human error, and deliver precise data at scale. Inteligise focuses on creating innovative tools that enable contractors, consultants, and surveyors to save time and operate more efficiently in a complex and regulated industry.

ORGANIZATIONAL SITUATION:

As the founder of Inteligise, Tadros faced challenges managing contracts, NDAs, and hiring documents for his team of remote developers and contractors. His previous e-signature platform was slow, difficult to use, and inefficient, requiring significant time to prepare documents and onboard new users. Tadros needed a more straightforward, faster, and more scalable solution aligned with his startup’s vision of operational excellence.

SOLUTION:

Tadros chose SignWell to streamline Inteligise’s e-signature workflows. The platform’s intuitive design, faster processing, and scalability allowed the company to save time, reduce administrative burdens, and ensure professional, legally binding document management.

BENEFITS:

With SignWell, document prep dropped from 10-15 minutes to 2-5x boost
Streamlined workflows requiring minimal training
Automated notifications and reminders for signers
Professional branding for enhanced credibility
Cost-effective and scalable tools to support future growth

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CHALLENGES IN LAND SURVEYING AND DOCUMENT MANAGEMENT

The land surveying industry is a complex and high-stakes field that requires precision, compliance, and operational efficiency. Inteligise, through its innovative use of AI, aims to eliminate inefficiencies and automate repetitive tasks across all aspects of surveying. "Surveying involves a massive world of tasks, from processing data to field operations. AI can potentially cut down 90% of the human effort behind the scenes" explained Tadros.

For startups that need efficiency and professionalism without breaking the bank, SignWell is the perfect fit. It’s easy to use, scalable, and designed simply. The time and cost savings have been game-changing for us."

Joseph Tadros

Founder, Inteligise

While Tadros was driving innovation in the technical side of the business, managing administrative workflows presented significant challenges:

Inefficient Document Preparation: Tadros spent too much time sending NDAs, hiring agreements, and contracts, often needing 10–15 minutes to prepare a single document.
Difficult-to-Use Platforms: Previous e-signature solutions were cumbersome and required extensive training for practical use.
Resource Constraints: As a small startup, Inteligise could not afford tools that added complexity or wasted time.
Legal Compliance: Tadros needed a reliable solution to ensure all documents were professional, accurate, and enforceable.

“Before SignWell, preparing documents was a frustrating, time-consuming process. For a startup with limited time and resources, that inefficiency wasn’t sustainable” Tadros shared.

Before SignWell, preparing documents was a frustrating, time-consuming process. For a startup with limited time and resources, that inefficiency wasn’t sustainable."

THE SEARCH FOR A BETTER SOLUTION

Tadros began searching for an e-signature platform that could meet the specific needs of his startup. His ideal solution needed to be intuitive, efficient, and scalable without adding unnecessary costs or complexity.

After comparing several alternatives, Tadros discovered SignWell. The platform immediately stood out for its simplicity and robust functionality. "SignWell was exactly what I needed: simple, efficient, and focused on getting documents signed quickly and professionally" Tadros said.

Key reasons for choosing SignWell included:

Ease of Use: SignWell's drag-and-drop interface and clear layout eliminated the steep learning curve seen with other tools.
Faster Document Preparation: With SignWell, preparing and sending a document took just two minutes—an 80% improvement over other platforms.
Notifications and Transparency: Real-time updates on document views and signatures allowed Tadros to track progress and manage follow-ups effectively.
Scalability: With advanced features like API integrations, SignWell offered the long-term potential to grow alongside Inteligise's evolving needs.

Tadros appreciated SignWell's transparent approach, noting, "They let me test the platform first without pressuring me to subscribe immediately. That level of confidence and transparency made a big difference."

Implementation and Integration

The implementation of SignWell was fast and seamless, enabling Inteligise to adopt the platform without disruptions to its operations. "With other platforms, it took 10–15 minutes to prepare a document even after training. Before training, it took even longer. With SignWell, I was able to start preparing and sending documents in just two minutes" Tadros explained.

SignWell's user-friendly design also minimized the time required to onboard new team members. Tadros described training his assistant as "effortless." "It took me five minutes to explain how the platform works. With other tools, it would've been at least 30 minutes, plus time for trial and error" he shared.

SignWell quickly became integral to Inteligise's workflows, improving operations across key areas:

NDAs and Hiring Agreements: Remote developers and consultants were onboarded efficiently, with documents signed and verified in record time.
Customizable Templates: Tadros could edit and prepare contracts, arrange signing orders, and ensure accuracy without delays.
Notifications and Automated Reminders: These features ensured no document was overlooked or delayed.

The transition to SignWell was so smooth that Tadros called it a “plug-and-play solution”, ideal for a fast-growing startup.

SignWell was exactly what I needed: simple, efficient, and focused on getting documents signed quickly and professionally"

They let me test the platform first without pressuring me to subscribe immediately. That level of confidence and transparency made a big difference."

What used to take 10–15 minutes now takes just two minutes. That's a huge difference for a founder managing everything from strategy to operations.

This platform isn't just solving today's problems—it's preparing us for tomorrow.

BENEFITS AND RESULTS

SignWell has fundamentally changed how Inteligise manages its document workflows, addressing inefficiencies and enabling the team to focus on innovation. Tadros highlighted several key benefits:

SIGNIFICANT TIME SAVINGS

SignWell reduced document preparation time by 80%, saving valuable hours every week. "What used to take 10–15 minutes now takes just two minutes. That's a huge difference for a founder managing everything from strategy to operations," Tadros shared.

IMPROVED WORKFLOW EFFICIENCY

The platform's intuitive design eliminated the need for lengthy training sessions, allowing the team to remain productive while onboarding new members.

COST EFFICIENCY

SignWell's fair and transparent pricing delivered incredible value, enabling Inteligise to reduce administrative costs without compromising quality.

PROFESSIONALISM AND BRANDING

Adding Inteligise's branding to documents enhanced the company's credibility with clients and partners, projecting a professional image.

FUTURE SCALABILITY

Tadros sees SignWell as a tool that will grow with Inteligise, mainly through its API integration capabilities. "This platform isn't just solving today's problems—it's preparing us for tomorrow," he said.

LOOKING AHEAD: A VISION FOR GROWTH

Inteligise's partnership with SignWell represents more than a short-term solution—it's the foundation for long-term growth. As the company expands, Tadros plans to leverage advanced features like API integrations to automate complex workflows and create new opportunities for collaboration.

One of Tadros's long-term goals is to develop a marketplace where consultants and contractors can seamlessly exchange approvals and signatures. "In the future, we could integrate SignWell directly into this marketplace, making it even easier for stakeholders to collaborate and move projects forward" Tadros shared.

As the company grows, Tadros is confident that SignWell will continue to meet their needs. Its scalability, simplicity, and efficiency ensure that the platform will remain a valuable asset as Inteligise tackles new challenges and opportunities. "SignWell is helping us save time and streamline operations now, but I see it becoming an even more powerful tool for innovation as we grow" he said.